Accounting & Finance Manager

Job Description

Job Summary

We are seeking an experienced and hands-on Accounting & Finance Manager to take full responsibility for the accounting and finance function of a trading company specializing in importing machinery and equipment for domestic distribution.

The position requires strong technical accounting knowledge, solid tax expertise, and the ability to manage the full accounting cycle from detailed transactions to consolidated reporting, including reporting to the overseas parent company.

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Key Responsibilities

1. Accounting & Financial Management

• Manage and oversee the full spectrum of accounting operations.

• Ensure accurate and timely recording of all transactions in compliance with Vietnamese Accounting Standards (VAS) and relevant regulations.

• Monitor cash flow and banking facilities (if applicable).

• Prepare monthly, quarterly, and annual financial statements and reports.

• Ensure accuracy and integrity of the general ledger and monthly closing process.

2. Sales & Revenue Management

• Oversee revenue recognition in compliance with accounting standards.

• Ensure accurate recording of:

o Sales transactions

o Output VAT

o Sales returns and credit notes

o Discounts and promotions (if any)

• Reconcile sales data between accounting system and sales reports.

• Monitor gross profit margin by job/project.

• Analyze sales performance and provide financial insights to management.

• Support the commercial team with pricing analysis and profitability assessment.

3. Import, Inventory & Cost Control

• Oversee accounting for import transactions, including:

o Purchase cost

o Freight, insurance, customs duties

o Cost allocation to inventory

• Ensure accurate inventory valuation and cost of goods sold (COGS).

• Monitor inventory turnover and slow-moving items.

• Coordinate with warehouse and logistics teams for stock reconciliation.

4. Accounts Receivable & Accounts Payable Control

Accounts Receivable (AR) Management

• Monitor and control accounts receivable aging.

• Actively follow up with customers to ensure timely collection of outstanding balances.

• Coordinate with the sales team regarding overdue accounts.

• Assess customer credit risk and recommend appropriate credit limits.

• Prepare AR aging analysis and report potential bad debt risks.

• Ensure proper documentation for revenue recognition and receivable balances.

• Propose collection strategies to optimize cash flow.

Accounts Payable (AP) & Payment Management

• Review and verify supplier invoices and supporting documents before payment.

• Control payment schedules in line with company cash flow planning.

• Strategically manage payment timing to optimize working capital.

• Negotiate payment terms with suppliers when necessary.

• Ensure compliance with contractual payment terms and internal approval procedures.

• Monitor payable aging and prevent overdue penalties or supply disruption.

5. Operating Expense & Sales Claims Control

Operating Expense Management

• Review and control operating expenses to ensure accuracy, validity, and compliance with company policies.

• Monitor expenses against approved budgets.

• Analyze expense trends and identify unusual or excessive spending.

• Prepare monthly OPEX analysis and variance reports for management.

Sales Claims & Reimbursement Control

• Review and verify sales expense claims (travel, entertainment, client meetings, marketing activities, etc.).

• Ensure claims are properly supported by valid documentation and in line with internal policies.

• Monitor sales-related expenses against revenue and gross margin.

• Identify irregularities or non-compliant claims and escalate when necessary.

• Work closely with the Sales Department to improve cost awareness and expense discipline.

• Recommend and implement internal controls to prevent expense leakage.

6. Tax & Compliance

• Manage and review tax filings, including:

o VAT

o Corporate Income Tax (CIT)

o Foreign Contractor Tax (if applicable)

o Import duties and related taxes

• Lead tax finalization and inspections.

• Coordinate and work with external auditors during annual audits.

7. Reporting

• Prepare statutory financial statements in accordance with local regulations.

• Prepare management reports for the Board of Directors.

• Prepare periodic financial reports for the overseas parent company in required format.

• Provide financial analysis and explanations when required.

8. Internal Control & Process Improvement

• Establish and maintain effective internal control systems.

• Review and improve accounting procedures and workflows.

• Ensure compliance with company policies and regulatory requirements.

• Identify financial and tax risks and propose solutions.

9. External Stakeholder Management

• Act as the primary contact person for:

o Tax authorities

o Banks and financial institutions

o External auditors

• Work closely with tax authorities during tax inspections and tax finalization.

• Prepare supporting documents, explanations, and reconciliations for tax reviews.

• Coordinate with banks regarding:

o Loan facilities

o Bank guarantees

o LC transactions (if applicable)

o Cash flow planning and compliance documents

• Lead and coordinate annual external audits, including:

o Preparing audit schedules

o Providing supporting documentation

o Explaining accounting treatments

o Addressing audit findings

• Ensure smooth communication between the company and external parties to minimize compliance and financial risks.

10. HR Administration & Payroll Management

• Manage monthly payroll calculation, ensuring accuracy and compliance with labor regulations.

• Calculate salaries, bonuses, sales commissions, overtime, and related deductions.

• Prepare and submit mandatory reports relating to:

o Social insurance

o Health insurance

o Unemployment insurance

o Personal income tax (PIT)

• Handle employee onboarding and offboarding procedures, including labor contract administration and employee registration/deregistration with authorities.

• Maintain personnel records and ensure compliance with labor laws and internal policies.

• Coordinate with relevant authorities regarding social insurance and labor-related matters.

• Ensure timely and accurate salary payments in alignment with company policies.

Requirements

Education & Certification

• Bachelor’s degree in accounting, Finance, or related field.

• Chief Accountant Certificate as required by Vietnamese regulations.

Experience

• Minimum 10 years of accounting experience.

• At least 3 years of experience as Accounting Manager or Chief Accountant.

• Experience in a trading/import company is strongly preferred.

• Experience handling import cost structure and inventory management is required.

• Experience working with an overseas parent company is an advantage.

• Previous experience in auditing firms is a strong plus.

Skills

• Strong knowledge of Vietnamese Accounting Standards (VAS) and tax regulations.

• Solid understanding of import procedures and related tax implications.

• Strong analytical and problem-solving skills.

• Ability to work independently and take full responsibility.

• Good English communication skills (especially for reporting purposes).

• Proficiency in accounting software and Microsoft Excel.

Personal Attributes

• High integrity and attention to detail.

• Proactive, responsible, and reliable.

• Strong sense of ownership.

• Ability to work under pressure and meet deadlines.